Applications & Services

Property Data System

Overview

LOGIS’s Management Information System (MIS) solution for Assessing Departments is the Property Data System (PDS). PDS is a computer system that provides automated management and administrative support for many of the tasks associated with Minnesota real property appraisal and assessment.

Parcel Information
Parcel information in PDS can be added or updated as necessary. PDS stores parcel information regarding name and address, valuation, legal description, supplemental name and address, market value, addition, sales, comments, and property characteristics. The taxpayer inquiry screen displays much of the previously mentioned parcel information. Cities can make the screen available to the public or print it for distribution.

Property Valuation Process
PDS maintains data about the market value and tax capacity of a parcel. These values are updated every year. The new year’s property values can be calculated by one of two methods: Market Value Update or Computer Aided Appraisal. The Market Value Update method is a simple form of appraisal that allows calculation of land and building values by a flat dollar amount or a percentage of last year’s land and/or building values. The computer aided appraisal method uses property characteristics and tables that are based on square footage costs to calculate values. Both methods allow trial runs that produce reports showing old and new values.

Computer‑aided Parcel Divisioning

Computer‑aided Parcel Divisioning automatically creates two or more new parcels in the place of an existing parent parcel. Information such as valuation, name and address, and metes and bounds descriptions are carried over from the parent parcel to the new parcels. This feature of PDS is very useful for automating the repetitive tasks involved in carrying out a re‑platting or condominium conversion project.

Property Characteristics
PDS maintains property characteristics data that reflect the extensive list of property characteristics on the appraiser’s field card. After the appraiser goes out to the site and fills out the card, you enter the characteristics on the card into PDS. These characteristics then become a permanent part of the parcel data in the database. Once entered, you can print these characteristics directly onto field cards at any time—which is helpful when the information on the cards needs to be updated by the appraiser. PDS also uses these property characteristics when calculating market value with the computer‑aided appraisal method.

Below is just a sample of the many features available from PDS.

Allows entry and maintenance of parcel, valuation, sales, ownership, social security number, and taxpayer data.
Allows entry and maintenance of multiple addresses for a parcel.
Provides inquiry and information search capabilities.
Provides parcel divisioning and consolidation functions.
Computes residential and non-residential land and building values on a mass appraisal basis.
Computes Limited Market Value for residential parcels.
Allows you, via a security function, to determine which transactions will be available to each user of PDS. You can activate (make available) a different set of transactions for each user.
Allows entry and maintenance of excluded improvements (known as “This Old House”)
Computes tax capacities based on a county-supplied tax matrix.
Prints valuation notices.
Provides for electronic transfer of homestead data, valuation data, and reports to the county.
Allows retention of data for up to three active value years: last, current, & next.
Condenses and transfers user-selected value year data to history.
Prints numerous standard reports you can use during the homestead, valuation, parcel divisioning, and sales analysis processes.
Allows you to produce almost any user-defined report with a
powerful ad hoc report writer.
Calculates market value sales comparables.
Produces mailing labels based on user-selected parameters.

<< Back