Applications & Services

Police Records Management System

Overview
The Records Management System (RMS) is part of LOGIS’s comprehensive data processing solution for police agencies. (LOGIS also offers an integrated Computer-aided Dispatch or “CAD” package that works with RMS.) RMS provides centralized, instantly accessible information storage. It makes accurate records available to all law enforcement personnel, simplifies reporting requirements, and permits sophisticated analysis of incident activity.

Instant Access to Comprehensive Data
RMS centralizes all essential information, including names, addresses, vehicles, cases, property, field interviews, citations, arrests, bike registrations, and pawn transactions. It maintains complete data on all persons entered—their names; physical descriptions; home and work addresses and phone numbers; and various ID numbers such as Social Security, driver’s license, and others. RMS keeps histories of past addresses and phone numbers as an aid in crime investigation. RMS also records every person and vehicle associated with an incident report. Several codes are user-defined and are code table verified at entry time for data consistency. RMS also allows State and Federal Queries.

Automated Crime Reporting
RMS centralizes all essential information, including names, addresses, vehicles, cases, property, field interviews, citations, arrests, bike registrations, and pawn transactions. It maintains complete data on all persons entered—their names; physical descriptions; home and work addresses and phone numbers; and various ID numbers such as Social Security, driver’s license, and others. RMS keeps histories of past addresses and phone numbers as an aid in crime investigation. RMS also records every person and vehicle associated with an incident report. Several codes are user-defined and are code table verified at entry time for data consistency. RMS also allows State and Federal Queries.

Multiple Jurisdiction Data Access
RMS centralizes all essential information, including names, addresses, vehicles, cases, property, field interviews, citations, arrests, bike registrations, and pawn transactions. It maintains complete data on all persons entered—their names; physical descriptions; home and work addresses and phone numbers; and various ID numbers such as Social Security, driver’s license, and others. RMS keeps histories of past addresses and phone numbers as an aid in crime investigation. RMS also records every person and vehicle associated with an incident report. Several codes are user-defined and are code table verified at entry time for data consistency. RMS also allows State and Federal Queries.

Extensive Data Inquiry and Reporting

Fast, easy-to-use inquiry programs are available for everything from names and case numbers to stolen/found property and vehicle license plates. Standard reports are also available for all modules in the system. In addition, a flexible report generation program is available to all LOGIS members for customized reporting.

Below is just a sample of the many features and benefits available from the Records Management System.

Records all essential information for each case in a centralized format.
RMS is based on the Master File concept, so that a single entry automatically updates all the associated files.
Uses the Soundex (sound-alike) method for searching names, insuring that proper records are always located.
Complies with Minnesota CJRS Report requirements by logging all property that was stolen or recovered, and the value of each category.
RMS is menu-driven, with the ability for the agency to define field-level help screens so that assistance is only a key-press away.
RMS is an on-line, interactive program. Changes or updates to the database take place immediately.
Allows for tailoring to specific needs by using extensive security, designed in levels.
Receives basic incident information from the Computer Aided Dispatch (CAD) application.

Benefits

Allows law enforcement agencies to do more police work and less paperwork.
Insures that even casually-trained operators can retrieve information quickly.
Extensive code table checking allows data entry clerks to spot errors quickly and correct them immediately.
Each agency can define internal tables to customize RMS for local codes and policies.

Additional RMS Tools

A criminal investigation management tool features automated management of on-going investigations, from the original report to the final judicial disposition.
Integrated Case Narrative provides on-line storage of case text narratives, allowing on-line entry, report review, and storage of case text.
The RMS Program interfaces with the Computer Aided Dispatch (CAD) application, so that basic incident information is automatically transferred to RMS for permanent storage and analysis.
A Crime Analyst module allows searches for the RMS files using complex, multiple criteria.

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