Utility Billing System
Overview
LOGIS’s utility billing solution is a state-of-the-art system that addresses a city’s or organization’s need to track and charge for a wide spectrum of utility services such as water, sewer, garbage pick-up, street lighting, storm drainage, etc. The Utility Billing System is designed to be one of the most flexible and powerful utility billing systems available.


Our Unique Advantage
Because of LOGIS's position as a consortium of Minnesota cities and agencies, we have a unique understanding of what our members want and need. In fact, our members played a key role in the design of the Utility Billing System, helping our staff and adding a user perspective to the system. The LOGIS Utility Billing System is truly an application designed by and for cities and agencies.
 

Easy to Use, Yet Powerful
Although the Utility Billing System is a powerful application, it will not scare you off with its interface. Its menu-driven structure is much like easy-to-use PC programs. For example, you can select values for many fields from pop-up lists, and on-line, context-sensitive help is only a keystroke away. More advanced users can navigate through the system using our exclusive Quick Key feature, which bypasses menus and makes any function instantly available by entering a four-character to six-character “mnemonic.”


Flexible Reports
Of course, the Utility Billing System has a full complement of useful, standard reports. For complete flexibility in reporting, the system also runs in conjunction with the DataExpress report writing software. DataExpress allows users to design their own reports using any data maintained by the system. Using DataExpress or an ODBC link, you can also download data from the Utility Billing System to a PC. DataExpress can format the downloaded data in various popular word processing, spreadsheet, and database formats.

The LOGIS Utility Billing System consists of 12 fully integrated modules: Account, Cash, Meter, Meter Reading, Site, Customer, Billing, Adjustments, Delinquency, Code Tables, Reporting, and Utilities. Below is a small sample of the many special features contained in the system.

  • Unlimited services at both city and account levels.

  • Look ups by site address, site number, customer name, account number, phone number, meter number, meter chip number, and Property Identification (PID).

  • Site address and customer name look ups can be accomplished with partial information.

  • User-defined text associated with site, account, customer, and meter.

  • User-defined messages on bills, handheld meter reading devices, meter book pages, and self-read meter cards (at the city-wide level or specific to an account).

  • Validation of site street name against a geographic database (assures consistent data entry).

  •  Amount of history data kept and the length of time to keep it are user-defined.

  • Older data can be archived, if desired.

  • Tracking of disputes and service shut-offs.

Accounting

  • Print warning, penalty, and shut-off notices.

  • Unlimited customers and mailing addresses.

  • Aged accounts receivable data by service.

Billing and Cash Receipts

  • Ability to run a trial billing.

  • Print closing bills immediately.

  • Automatic pro-ration.

  • Print duplicate bills for a second address.

  • Bill services in advance.

  • Bill payment through automatic bank account deduction (ACH).

  • Unlimited billing groups with user-defined billing cycle lengths.

  • Deposits refunded automatically on the closing bill.

  • Payment distribution by service.

  • Bar code scanning of utility bills for ultra-fast cash receipt entry.

  • Edit cash bar code scanning files.

  • Simultaneous multiple-user cash entry.

Meter

  • Interface for hand-held meter readers.

  • System generated or user-entered meter reading estimates.

  • Support for multiple meters on one site or account.

  • Support for additive and deduct meters.

  • Print self-read meter cards and meter book pages.

  • Pre-billing Meter Reading Edit/Exception Report.

  • Interfaces to Sensus, Badger, Ltron, and EZRoute handheld software.

Delinquency Processing

  • User-defined delinquency and penalty cycles.

  • Multiple notices and penalties allowed per cycle.

  • Track delinquent accounts for certification to taxes.

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