On December 3rd, the LOGIS IT Management group voted to adopt the updated version of the LOGIS Member Security Policy for 2011. This policy is now being sent to the Board of Directors for approval and once approved by the board, all members will be allowed 6 months to comply with any changes to the requirements.
LOGIS recently upgraded our server standards to support the HP DL380 G7 series of servers. These servers offer several benefits over the G6 series including items such as: greater power management, greater CPU performance, enhanced ILO management functions, etc. As with all servers that fall under the LOGIS standards, we have updated our hot swap equipment to include the G7 server series.
LOGIS has also announced end of life support on the HP DL380 G4 server line. As of January 1, 2012, LOGIS will no longer guarantee hot swap server equipment for this server line. Members should budget appropriately in 2011 to eliminate any existing G4 servers from production.
LOGIS has negotiated with Websense to allow our members to install the web filtering and reporting product locally on their network while still receiving the volume discounts obtained by one master agreement with LOGIS.
The major benefit with a local installation of Websense is the ability to integrate into the member’s active directory and allowing the members to perform their own reporting and policy management. This change is effective starting January 2011. Any members wishing their own local copy of Websense should contact the LOGIS Network Services Help Desk.
Motorola’s Premier CAD and Law Records Management Systems (LRMS) are tightly integrated and calls for Service data from CAD automatically feed to LRMS to initiate a case. What about agencies dispatched by Hennepin County Sheriff’s Office but using Motorola’s Records system? LOGIS with the assistance of Hennepin County Sheriff’s Office IT staff developed an interface for this data feed to LRMS. LOGIS queries the Hennepin County Sheriff’s Office CAD Incidents for new HCSO CAD dispatch data at regular specified intervals. LOGIS imports the new data and if the incident is closed and has a new Case Number, it is pushed into LRMS and an event is created. The interface was developed not long after the sheriff’s office went live on their CAD system. This process reduces manual entry, saving time and improving reliability.
On December 3, 2010 the Property Data System team released a long anticipated update. This latest version is rich in enhancements and new modules brought about by direct requests from the members.
One of the exciting new modules is the Values Changed screen which enables the ability to track (audit) changes to several key data fields which affect value of the property. No longer will members need to dig for paperwork to answer the age old questions of “WHY, WHO, WHEN” and what was the previous value. This information will be presented to them in an easy to read format on their screen.
Also in this latest release is the beta release of the LBAE (Local Board of Appeals and Equalization) module. Similar to the Values Changed module, the LBAE screens enable the ability to track contact with owners and the steps taken to resolve the issue.
LOGIS Class Parks and Recreation System users that are running the Point of Sale (POS) Module now have the capability of implementing gift cards. The cards can be issued to customers for any amount, and are treated by Class as a separate Payment Type when they are redeemed. Class POS workstations will be able to quickly check the balance remaining on a partially used card. POS workstations will also be able to add value to a partially used card. Although only POS workstations can issue or add value to a card, the card can be redeemed at any Class workstation. (Sorry, they can’t be used on eConnect yet.)
A new “Gift Card Inventory Report” has been created to show the gift card number, the current balance for the gift card, and the date of the last transaction against the gift card.
Unissued, pre-printed cards with unique identifiers can be purchased from any number of vendors for about 50 cents a card. You can design the card yourself or have the card vendor design it for you.
If you are interested in offering gift cards to your customers, contact Paul Norton at LOGIS (firstname.lastname@example.org or 763-543-2633) .
Last fall many of our agencies received a request from Sara Westly at the Minnesota Department of Revenue (MNDOR), asking for license information for the conduct of a profession, occupation, trade, or business, and citing MN Statute 270C.72 (The full text of the statute is available here: https://www.revisor.mn.gov/statutes/?id=270c.72). There was a lot of confusion last year surrounding this request; consequently MNDOR will reissue the request in December 2010. Cities will have until December 2011 to comply, however, MNDOR will contact the city in September if there has been no response.
The requests will presumably come from Sara Westly via email. The data collection will include both business and contractor licenses. Rental licenses, temporary licenses, permits and certificates will not be included in this request. The data requested will include License Type (a code from the list that MNDOR provides), Licensee Name, and a Tax ID (Federal or State ID, or SSN for individuals). IMPORTANT: The statute states that “All licensing authorities must require the applicant to provide the applicant’s Social Security number and Minnesota business identification number on all license applications.” If the cites have not collected this information in the past, they really need to start collecting it now.
LOGIS is currently putting together a process which will enable LOGIS agencies to produce the data file needed by MNDOR. A secure site will be provided to the cities in order to upload the file.
As our attention turns to the upcoming holidays, the celebration of the New Year, and all the promises it brings, we must not forget year end opportunities. Very shortly, the LOGIS Utility Billing team will send out a detailed list of year end tasks that warrant the seasonally appropriate checking of not once, but twice.
Set up 2011 in the GL Control.
Run the Land Use Report.
Run the Block Summary Report.
Capture aging data. Historical aging data is not stored in CIS Version 2. Historical aging data is stored in CIS Version 3.
Establish all Statutory Holidays for 2011.
Review 2011 billing schedule in preparation of running Winter Average Volume (WAV).
To be completed at the end of the day on December 31st, 2010 or first thing the morning of January 3rd, 2011:
Reconcile A/R Balances.
Update all batches for 2010.
Run G/L Interface Routine.
Run Multiple A/R Summary Listing.
Run Advanced Search to compare with the Multiple A/R Summary.
There is no functional difference between CIS Version 2 and 3 for year-end report processing. However, please feel free to contact UB Support at 763-543-2660 with any questions or doubts.