A new feature with P1 Records will be the ability to send citation data to the courts electronically. Currently, citation data is moved from the Mobile computing device in the squad car to both Records and the court separately. This process makes use of the Ticket Writer software from Advanced Public Safety (APS) and the LOGIS interface. The already proven and time saving process in use today will expand to hand written citations and corrected or modified citations. P1 Records will allow one to choose a citation that has been entered into RMS, though hand written, and send it on to the court. Also, it will be possible to re-send selected citations from P1 RMS to the court. LOGIS, APS and Motorola are working together to design and implement these new features.
LOGIS had received a notification from Dakota County In August 2010 indicating the PID format for all Dakota County cities would be changing 1st quarter 2011.
Dakota County was in the process of replacing their Real Estate Management System. The implementation of this new software change included reformatting the County’s 12 digit parcel identification number (PID). The previous format was District-Plat-Lot-Block; the new format is District-Plat-Block-Lot.
In order to comply with Dakota County, the PIMS software needed to be updated to reflect the new PID format change in the parcel information module and permit records. We scheduled each Dakota County city separately (Eagan, Lakeville, Farmington and Apple Valley) to roll out the change. A database backup was created before any modifications were generated.
All Dakota County PIMS cities have successfully been converted to the new Dakota County PID format as of April 2011.
The Active Network—the developers of the Class parks and recreation system offered by LOGIS—has an Internet Customer Portal that offers online tutorials to help you with new staff training or training on new modules. The tutorials are self-paced and consist of a demonstration section to learn about a feature, a simulation section to try out a feature, and a quiz to test your knowledge. The quiz results can be printed and submitted to a supervisor if that is necessary. Quiz results cannot be retrieved after proceeding to another tutorial.
LOGIS also provides in house (at the LOGIS offices) training in Class as part of its software maintenance charges. LOGIS offers the training at no extra charge beyond what the organization is already paying for software maintenance.
If you are interested in participating in either the online tutorials or training at the LOGIS offices, please contact Paul Norton at 763-543-2633 or firstname.lastname@example.org.
LOGIS has successfully tested and applied the Payment Card Industry Data Security Standard (PCI-DSS) Compliancy version of CIS Infinity v3. The PCI Compliant version calls for protection of credit card payment data standards set by the credit card industry. With this new, secure functionality in place within CIS Infinity, LOGIS members can safely accept one-time and recurring credit card payments from customers.
A few LOGIS member cities currently accept credit card payments. These identified cities will implement the Utility Billing PCI-DSS Compliancy version throughout the next few months. This will require each city to participate in testing for approximately 2 – 3 weeks before applying the PCI-DSS Compliant build on their Production Database.
If you are not currently accepting Utility Billing one-time or recurring credit card payments and would like to do so, please contact UB Support at 763-543-2660 for information.
During the month of March, the six LOGIS Assessing cities mailed over 100,000 Valuation Notices to every property owner for their city. Working with LOGIS and a local mailing service, they were able to deliver them to the property owners at the lowest possible cost using bulk postage rates and Intelligent Mail Barcode (IMB) to further reduce the cost.
Property owners may not agree with the Taxable Market Value listed. The owners have the option to appeal to the City Assessor if they disagree and try to come up with an agreement. In the past the Assessor Office staff would manually put together a packet of information comparing multiple similar properties to justify the value listed on the notice.
This year the Assessor’s staff has a new tool to use. Earlier this year LOGIS developed its Local Board of Appeals and Equalization (LBAE) Board Packet module to assist the Assessors. The LBAE Board Packet module uses several routines to pull together information for sales of comparable properties based on similar attributes or property characteristics. If selected, it will even use Computer Aided Mass Appraisal (CAMA) to adjust land values. To date this tool has proven to be invaluable to the Assessors and their staff.
The LOGIS vendor payments lead the way for the JDEdwards Financial users to begin electronic payment processing. The first payment cycle using the Paymode-X electronic payment service was completed on March 31st. Two members of the consortium will begin using Paymode-X in April to complete the beta group’s implementation of the project.
The completion of the beta project clears the way for additional consortium members to enroll with Paymode and use the electronic payment process.
The Paymode staff does the marketing to vendors and maintains the vendors sensitive banking information, eliminating the need for vendors to supply their banking information to all their customers.
Paymode-X generates an email to the vendor, providing notification that a payment is processing.
The ACH payment service reduces the use of check stock, postage and simplifies the bank reconciliation process.
Paymode and Paymode-X are registered product names of Bottomline Technologies Inc.