Michael Simmons has joined the LOGIS public safety support staff. Michael has been with LOGIS for over a year working as an intern on the geofile.
The Geofile is used to supply several sets of spatial data to our members through each public safety application; with a portion of it being physical, geographic data and another portion of it relating directly to emergency response, it provides a comprehensive representation of the information needed for police, fire and EMS services. It is used not only to furnish the CAD system with data for 911 dispatchers to facilitate emergency response, but the information in the geofile is also loaded into a mapping application that works in conjunction with CAD to provide a visual component for the user. This has many helpful features including the tracking of available units in the area, directions can be given if needed and clearly identifies where the incident is occurring from the moment the 911 call is received.
Given the large geographic area that member agencies cover, there are always many changes as streets are added and response areas are altered. Because of this, the geofile is never “done.” We welcome Michael as a full time member of the staff.
As the end of the calendar year approaches, many changes take place for payroll and benefit processing. LOGIS support staff has been working with each member agency on benefit “open enrollment” for the upcoming new year. For some members, open enrollment has been automated with electronic self-enrollment through Apprize Technology software; other members use the traditional manual enrollment process.
The year-end workshops held December 4th and 11th were well attended with thirty one participants receiving the revised Year-end Payroll Processing Guide. LOGIS members have access to all the LOGIS/JD Edwards support user guides from the JDE Navigator menu drop down lists by selecting either the “LOGIS Financial Intranet Site” or the “LOGIS HR/Payroll Intranet Site” links.
Two LOGIS support staff and three city staff members attended the Advanced Utility Systems User Conference. The conference was held November 7-9 in Nashville, TN. This conference provided an excellent opportunity for us to network with other CIS Infinity users from around the country, to connect with Advanced Utility Systems staff members and their business partners, and offered an outstanding learning opportunity.
There were nearly 30 sessions with different “tracks” being offered for Customer Service, Billing/Collections, Technical/Management, and Partner/Client presentations. The conference focuses on learning and training, so this was a wonderful forum for all of us to follow a track that pertained to our particular training needs.
Next year’s conference will be held the end of October in Orlando, FL and we hope additional city staff will have the opportunity to attend.
The new ePermits website is now “Live” and available to the public. Eden Prairie was our first city to go live on the new website, November 28, 2012. Lakeville was our 2nd city on December 6, 2012 followed by Minnetonka, December 11, 2012. All 3 cities are doing extremely well. We are hearing a lot of positive feedback both from city staff and their customers (contractors and residents) regarding the new and improved site.
The roll out schedule for the remaining 10 cities is in place, and will continue at a steady pace in 2013. The City of Apple Valley (a new ePermit city) is scheduled to go live on January 2, 2013. We hope to have all ePermits cities converted within the 1st quarter, 2013.
Thanks to all the cites for their time and their hard work!
On Thursday, November 15th, LOGIS hosted a half-day Active Network Customer Owners Group meeting (COG). Active Network is the developer of Class, LOGIS’ Parks and Recreation System offering. The meeting covered a number of issues including new features and general product direction for Class and ActiveNet, Active Network’s other major leisure industry management tool.
While the future product direction information is very valuable, perhaps the most important reason to have these meetings is to allow our Class users to share best business practices, tips and tricks, etc. with one another. More problems and questions get addressed during this part of the meeting than any other agenda item.
The meeting was well attended and included many cities and organizations from outside the LOGIS consortium. We even had attendees come from as far away as Des Moines, Iowa and Ontario, Canada.
This time of year is usually very busy for the Special Assessments departments for each city, and this year is no exception. November 15th is normally the final day to accept payments on existing assessments and November 30th the final day for new assessments. If payments are not received, the assessment amounts are transferred to the county to be added to the property owner’s tax statement.
Currently most LOGIS Special Assessment members have verified their data and are in balance, reports have been run and assessment amounts have been sent to the county.
The final step is to perform a “Rollover” in the PDS system to add the detail records for the amount assessed on the property tax statement. Once complete, a simple change to the P&I Year field and the whole process starts over for the next year.