Getting data from one system to another is the work of the computer interface. Public safety data has many destinations including the BCA, courts, corrections, prosecuting attorneys and others. The complexity of interfaces can vary dramatically. For instance, pulling 911 information into the Computer Aided Dispatch system differs little around the country, while getting radio data to the same system is more complex and can vary by radio installation. The TriTech systems being put in place at LOGIS have over a dozen Computer Aided Dispatch (CAD) interfaces and another dozen record management system (RMS) interfaces. Many of the interfaces require coordination with outside third parties or vendors and this can be a challenging process.
Once developed, the interfaces go through testing to make sure they provide the correct data and function as expected. The ultimate test comes when they are tested in the real world to make sure the data flows all the way through. Many of the CAD interfaces have already completed functional acceptance testing. Once we receive an expected Records Management System upgrade, we will be able to test many of the records interfaces. The TriTech Message Switch originally scheduled for delivery in April has been moved up to March which will allow us to test state queries earlier than had been originally planned. The new message switch is designed to be a common platform for queries throughout their suite of applications.
eProperty was originally developed for the City of St. Paul Special Assessments department to allow citizens to view online Special Assessments (levied or pending) against their property. The online viewing is real-time via a web link from the city’s website. The actual website is hosted on a LOGIS webserver and accesses the data stored on LOGIS database servers.
Currently three members are utilizing the eProperty module. Several other members are very interested in the module and its ability to reduce the number of calls taken by staff members to answer questions about property special assessments.
A second group of three cities has started the process of converting to LOGIS’ new parks and recreation system offering: RecTrac, from Vermont Systems, Inc. The group has recently completed its first week of training in the new system, to be followed by a second week of training during the week of March 2nd. There may also be a third week of training later if needed.
The second group is going to be implementing version 3.1 of RecTrac, which is a different version than the first group of implemented cities (who are using version 10.3). Version 3.1 of RecTrac is a browser-based product, which means that it runs through an Internet browser such as Internet Explorer or Chrome. The advantage of browser-based applications is that there is no “client program” that needs to be run on the individual user’s PC, which makes system maintenance and upgrades much easier to manage.
The reason the first group of cities was implemented with the older version was that the browser-based version was not available at the time they were implemented. The first group of cities will be upgraded to the browser-based version once the third (and last) group is implemented on the browser-based version this fall.
Over 10,000 W2s were produced this year by the LOGIS membership using JDE HR/Payroll, an increase of over 6.5% from last year.There was also new functionality added – W2 Attachments!!This allows HR/Payroll to retrieve a copy of an individual employee’s W2 through the Year End Workbench, and, if activated, allows employees access to an electronic copy of their 2014 W2 via Employee Self Service.
This also gives employees access to their W2 data in JDE from prior years, although they cannot print a copy of the W2.
LOGIS members produced over 1,050 form 1099 MISC for the year ending 2014, which was a slight decline from last year.However, one member had 60 form 1099S produced, which quadrupled the amount that was printed the prior year.The form 1099S functionality is a LOGIS customization as JDE does not provide this functionality.In addition, one member needed to print over 250 form 1099G this year, so that functionality was also developed by LOGIS, saving the member a lot of effort from doing the forms manually.
This new form 1099G functionality will remain available to all members in future years, if needed.