The “Invoice Automation Project” for the City of Maple Grove with Tungsten (formerly known as DocuSphere) is progressing well. After meeting with the Maple Grove team on July 14th & 15th, Tungsten went to work on developing the “Detailed Design”, which is the blueprint for implementation.
A few follow-up calls for clarification in certain areas along with technical updates from the Tungsten programming staff have refined the draft stage report. Now in final review stages, the Detailed Design should be completed and ready for implementation to begin in September.
Under a separate “Statement of Work” integration with a city-wide archiving repository is progressing with the development of an export agent to transfer invoices and supporting documents from Tungsten to LaserFiche for the members utilizing that document management system. Implementation of the new transfer agent will parallel the Maple Grove implementation of the Tungsten automation project.
Change seems to be the only constant these days for managing employee benefits. This year’s open enrollment process is no exception.
LOGIS members are finding alternative solutions for online enrollment after learning Apprize would no longer offer “enrollment period only” services. A few members have chosen to accept the Apprize year ‘round services. Two members have chosen the JDEdwards ESS Benefit Enrollment process. Other members are looking at competing vendor solutions to best serve their employees for online benefit enrollment. The constant through all of this – LOGIS support staff is working diligently with each member to provide quality electronic benefit management.
This past week marked the completion of functional acceptance testing of the TriTech Inform Computer Aided Dispatch system. The results were very positive. Each dispatch center participated in performance testing and all results obtained beat the required standards by a significant margin. The law records management functional acceptance test took place in July and we continue to bring on and test interfaces. This is excellent news as we enter the home stretch of the preparation phase and move into agency implementations. Next month, we will be performing a disaster recovery test of the TriTech system. This will be followed by upgrades in October of each application and will be quickly followed by end user training. Everything is on track for go lives scheduled later this year.
Minnesota Department of Revenue released a new version (2.0) of their Market Condition and Assessment Tool (MCAST) to assessors. MCAST is a tool created by the Department of Revenue to use when setting assessment levels. It provides information on time trends, median ratios, and other assessment statistics such as the coefficient of dispersion, price related differential and price related bias. Assessors are required to use this tool when submitting their sales data to the Department of Revenue.
Due to some forward thinking of LOGIS development staff to make the interface into MCAST dynamic, no programming changes were needed for the new version of MCAST. After some testing and one minor change to the MCAST graphing feature, it was released to the assessors to use.
Group 3 Cities—Crystal, Lakeville, and Maple Grove—are starting the process of implementing LOGIS’ new Parks and Recreation System offering: RecTrac, developed by Vermont Systems, Inc. The first step in implementation is taking place during the week of August 17th. This step is an implementation planning conference call, which takes place with city personnel, LOGIS staff, and the Vermont Systems consultants who will be doing the RecTrac Training. During the call, we will discuss data structures, financial system requirements, hardware needs, etc. Training will consist of two one-week sessions in September and October.
We are delighted to announce the City of Willmar will be joining LOGIS and using PIMS (Permit and Inspections Management System). This consists of permit issuance, inspection tracking, and inspection scheduling. They also plan to use our Code Enforcement module (violation tracking) which is a separate attribute of our PIMS software.
Following database migration, we will begin code table set-up and manually inputting permits in a training database to assimilate the process of entering permits. This allows the user to maneuver within the system, double check the fee schedule, and get familiar with recording permit data and logging inspection results in a test environment. They will also undergo training on other modules which include: Inspection Entry, Scheduling and Code Enforcement. City staff will continue to enter test data into the system even after training is complete, until they are ready to begin using the application in live mode.
Willmar would like to go live on the PIMS system around the first of the year, depending on training and testing. The PIMS staff is looking forward to working with the City of Willmar.
Please join us in welcoming the City of Willmar to LOGIS and PIMS.
Over the last several years Utility Billing Support Staff has determined which CIS Infinity build to test and apply to each UB city’s production database based on the number of bug fixes, enhancements, GUI improvements and new development features included in each build release and the effect it would have on our membership. Rigorous testing was conducted by LOGIS staff and a few membership cities over the course of several weeks, sometimes months, before the build was rolled out to each city. This intensive testing was very time consuming and in most cases resulted in LOGIS member cities being several builds behind Advanced Utility Systems release schedule.
Advanced Utility Systems releases new CIS Infinity builds on a quarterly basis. If a bug is identified in the software and a resolution can easily be created during an interim month, then a spot build is released. It is our goal to have all UB cities on a release schedule that will keep your software more current in relation to how Advanced Utilities issues quarterly updates.
With this in mind, we have completed our first round of testing and applied the most current build to all UB production databases. Over the course of 90 days, our new approach will allow us to refresh each TEST database with current data from PRODUCTION and apply the most recent build to TEST. LOGIS staff along with assistance from cities, when time allows, will test the new build. All testing documents have been posted to the LOGIS portal at http://portal.logis.org. Once satisfactory testing has been completed, the current build will be applied to each PRODUCTION database.