Twenty LOGIS members completed their ACA Electronic Filing with the IRS for the 2015 tax year using the functionality in Oracle/JDEdwards, with a total of 2,962 records submitted. Several files have been returned “Approved with Errors”, meaning a correction file must be submitted to the IRS within 60 days. The reason for the error was identified as a bug in the Oracle/JDEdwards Software code. LOGIS continues to work closely with Oracle on this project to ensure the correction files are successfully submitted to the IRS within the 60 day timeframe. We will begin filing replacements with the IRS as soon as the JDE code fix is available.
The replacement of the current Electronic Bill Presentment and Payment solution is moving along nicely. Currently, six Utility Billing Members have successfully had Go Lives with their vendor of choice. The cities are Brooklyn Center, Coon Rapids, Eagan, Eden Prairie, Farmington and South St Paul.
If you have not made your vendor decision yet, please feel free to reach out to any of these cities to ask questions about their implementation process and what they might do differently. They have several useful tips to share.
No new implementations are pending at this time. If you are considering a Go Live date with your new vendor January 2017, you will need to start the implementation process by the end of 3rd quarter, 2016.
We are currently working with the City of St. Louis Park to unite ePermits with electronic plan review software.
Incorporating this process will allow plan review permits to be obtainable on the ePermits web site.
For permits that require a plan review, our ePermits website kicks off the process with a permit application. Once submitted and application fees are collected, a permit is created in PIMS. Subsequently, our PIMS system communicates with the electronic plan review software signifying a permit plan is ready to be reviewed and evaluated. The applicant is kept well informed of the progress via email.
Specific PIMS setup and testing is in full swing. Bi weekly meetings are underway to ensure all tasks are completed on time and to certify the project will meet all critical deadlines.
St. Louis Park / electronic plan review training is scheduled for July 2016.
St. Louis Park is our 2nd PIMS City to begin this transition.
We look forward to a successful go live for St. Louis Park in 2017!
During the months of May and June, 2016, LOGIS hosted training for the League Scheduling module of the RecTrac Parks and Recreation system. The training was conducted remotely by Vermont Systems support personnel (the developers of RecTrac) via WebEx in training rooms at the LOGIS offices in Golden Valley. Among other aspects, the training covered the creation of leagues and teams, scheduling games and tournaments, and recording scores. The training was attended by LOGIS support personnel and staff from a number of our member cities. We found the training to be quite enjoyable and informative!
The LOGIS eProperty website is quickly gaining popularity. eProperty is a website open to the public for real time special assessment lookups.
Many of the members interested in eProperty required the ability to change what and how information was displayed. LOGIS programming staff went to work reprogramming much of the website. The result is a website which is very easy to customize to the requirements of each member. The structure always remains the same with the ability to turn certain options off/on. Each section can be customized to allow for the business practices of each member.