LOGIS is happy to announce the addition of the City of Coon Rapids to the Special Assessments application. Data conversion went very smooth and LOGIS was able to maintain their historical data. They started hard parallel in December and will go live at the beginning of January, 2017.
We have developed a new feature in PIMS which allows Right of Way permits to be configured and issued online.
The data collected online mirrors the same data collected by our PIMS application.
Some examples of data collected online are:
Certificate of Completion Date
Start Date and End Date
Total Estimated Hours
Traffic Obstruction Information
Our GIS team has also created a mapping piece which displays a city map and zooms in to the actual address or intersection. It offers the applicant the option to draw actual locations of the work (using points, lines, or polygons) directly on the map. Additional photos and documents can also be uploaded by the applicant.
We have also added an optional Annual Right of Way Registration process. This simplifies the tracking of contractors authorized to obtain permits and work in the right of way.
If you are interested in seeing a demonstration, please let us know.
Some users of RecTrac—LOGIS’ Parks and Recreation management system—may not know that RecTrac has a “Bulk Change” feature that lets you change the value of a field for many records at once. This can be quite a time-saver in certain circumstances.
For example, a common use for Bulk Change is changing the WebTrac Display setting of courses for an entire season from “No” to “Yes” or back again. (This setting determines whether or not a course will be displayed in WebTrac—the online site for course registration.)
Suppose that it is just before the spring registration season, and you want to remove all the winter courses from WebTrac. You could use the Bulk Change feature to do that in one operation without having to go into each course individually and make the change.
If you are interested in using Bulk Change and would like more information about it, you can find that on the LOGIS Portal in the Parks and Recreation application site. Look in the library titled “RecTrac Symposium Training Materials.” The URL for the LOGIS portal is http://portal.logis.org. You can also look in the on-line help for RecTrac or contact LOGIS RecTrac support at firstname.lastname@example.org.
As 2016 quickly approaches the end, it is again time for members to start thinking about year-end. This process involves many tasks, but first members must decide when they want to do their balancing and reporting. These are point in time reports and must be generated last thing on December 31, 2016 or first thing on January 3, 2017 after all 2016 batches are updated and before any 2017 batches are created. These reports CANNOT be processed at a later date to obtain year-end data.
Batches include, but are not limited to: cash, cycle billings, final billings, adjustments, penalties, ACH, etc. Members will want to run an Interface Table Synchronization to make sure that all credit card and/or eCheck payments are picked up. Members will reconcile their A/R balances within the system by running it first on non-zero balances, and then again on zero balances. A process called the G/L interface Routine will also need to be completed. This brings a journal entry of all transactions done within CIS into the financial software.
Reporting includes running a Multiple A/R Summary Listing and Single A/R summary (if required) which displays the balances in each A/R Account. An Advanced Search will need to be ran in order to find the balance due on every account. Members will also generate the Aged Arrears Listing which tracks aging data, Land Use reports which tracks billed consumption and/or the Block Summary reports which tracks billed consumption by zone.