LOGIS Blog

ACA Filing Update

Date Posted: 07/18/16

Twenty LOGIS members completed their ACA Electronic Filing with the IRS for the 2015 tax year using the functionality in Oracle/JDEdwards, with a total of 2,962 records submitted. Several files have been returned “Approved with Errors”, meaning a correction file must be submitted to the IRS within 60 days.  The reason for the error was identified as a bug in the Oracle/JDEdwards Software code.  LOGIS continues to work closely with Oracle on this project to ensure the correction files are successfully submitted to the IRS within the 60 day timeframe.  We will begin filing replacements with the IRS as soon as the JDE code fix is available.

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Category: Payroll/HR

ACA Reporting for 2015

Date Posted: 02/24/16

Eleven LOGIS members have completed their ACA Employee Reporting for the 2015 tax year using the functionality in JDEdwards.  Three additional members are in the process of completing their Employee Reporting.  One self-insured member is still to implement.  Special thanks goes out to the staff at Farmington, White Bear Lake and Lakeville for working closely with Nancy Hilary with the verification and validation of their data to ensure the applications and reports for all members were functioning properly.  Nancy worked closely with Oracle on this project to ensure the reporting could be completed in a timely manner, and well before the extended federal deadline.  The Company reporting for all members remains in progress.

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Category: Payroll/HR

Benefit Enrollment Season Is Here !

Date Posted: 11/05/15

Six members (Farmington, Hutchinson Utilities, LOGIS, New Hope, Northwest Community TV and Robbinsdale) will be utilizing JDE Benefit Self Service for the 2016 Open Enrollment.  As part of their implementation, each employee’s Dependents and Beneficiaries have been converted into JDE from offline insurance providers data.  Additional data setup and conversions have also occurred as needed.

The cooperative efforts of each members’ staff  led by Nancy Hilary, and assisted by Nikki Heinbuch at LOGIS set up the dataset foundation so members have a base template for their implementation.

Thanks to all on a successful start to a busy enrollment season!!

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Category: Payroll/HR

Reporting under the Affordable Care Act (ACA)

Date Posted: 06/15/15

New code has been received from Oracle / JDE to provide ‘Hours of Service Reporting’.

In April, the first phase of ACA reporting capability was put into production for the LOGIS membership.  After some setup has been completed, a “build” report can be run in Proof mode and then Final mode to update a new ACA Employee Eligibility table with the appropriate data.  Reports and inquiries are available to review the data populated into this table.  LOGIS staff continues to work with the Oracle / JDE E1 ACA Focus Group on the design, planning and rollout of the additional data definition and reporting requirements.  More to come in future months!

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Category: Payroll/HR

2014 Year-End by the Numbers

Date Posted: 02/03/15

Over 10,000 W2s were produced this year by the LOGIS membership using  JDE HR/Payroll, an increase of over  6.5% from last year.  There was also new functionality added – W2 Attachments!!  This allows HR/Payroll to retrieve a copy of an individual employee’s W2 through the Year End Workbench, and, if activated, allows employees access to an electronic copy of their 2014 W2 via Employee Self Service. 

This also gives employees access to their W2 data in JDE from prior years, although they cannot print a copy of the W2.

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Category: Payroll/HR

For HR/Payroll, Year End is Here

Date Posted: 12/18/14

For HR/Payroll support, our busiest time of year is again upon us – preparing the benefit enrollment, integrating the enrollment data with the payroll process, setting up the new year and closing the old year requires nerves of steel. The behind the scenes process includes:

• Benefit Enrollment – both online and manually
• Integration into JDE employee files
• Year-end reconciliation
• Accrual roll-overs
• Rate changes for those due at the first of the year          
• Processing of the first payrolls of the new year
• Then it is back to the old year – completing reconciliations of final year-end reports, and
• Finally printing and submitting the W2s

Throughout this process we continue to implement best practices which require additional work short-term, but easier access long-term.

Time only to take a deep breath before 2015 projects kick off…

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Category: Payroll/HR