The latest release of the PDS software included several changes to help users quickly enter data. The first change is a new item called “Flags Mass Update” which allows users to update the assessment flags for several PIDs at one time, either adding flags or removing them. The second new item is called “Mass Payoff for Service Charges” and gives the ability to payoff assessments for many PIDs at one time when payment is received on one check.
The LOGIS Assessors User Group will meet on Thursday, September 19, 2013 to review PDS software development priorities. The agenda will cover GIS topics, change requirements and priorities, and security enhancements.
The latest version of PDS included support for Quintile Review. But what is Quintile Review?
The Assessors maintain records on the physical characteristics of each parcel. The Assessor’s Office is required by state law to physically review each property at least once every five years and record any changes to the parcel.
Each visit is recorded in PDS along with the results of the visit. This information must be reported to the Minnesota Department of Revenue along with a complete Quintile Plan.
A new version of the Property Data (PDS) and Special Assessment (SA) software was released on Wednesday, July 10, 2013. This version included many required enhancements for reporting data to Minnesota Department of Revenue and Hennepin County. Also included were many enhancements requested by the LOGIS PDS /SA users. The user requested enhancements increased the ease of use by displaying more information on key screens and highlighting important data.
Now that the Valuation Notices have been sent to all property owners and Local Board of Appeals are over, the assessors can close out the year and start the whole process over again. Value year 2014 has been created in the Property Data System (PDS) by all six assessing members. Now the work begins as they work on adjusting property values for the next tax year to come up with the market value.
Version 2.02.02A was recently rolled out to all Property Data and Special Assessment members. This version contained more than 40 enhancements requested by members and some enhancements to maintain Minnesota Department of Revenue requirements. Release notes for this version were sent by email to all users and can also be found on the LOGIS intranet site.
Each year the six assessing member cities are required to send a notice of property valuation and classification to the taxpayer on record for every property in their city. To date, three members have delivered their notices to the Post Office and the rest will be complete by the end of March.
Each year the six assessing cities must transfer a copy of their assessed market values of all properties to Hennepin County. This process completed on January 28th. Now it is onto the next big process of producing a Valuation Notice which will be sent to the taxpayer to notify them of the valuation. Assessors will meet this week to finalize the valuation notice making sure it meets all Minnesota Department of Revenue requirements.
This time of year is usually very busy for the Special Assessments departments for each city, and this year is no exception. November 15th is normally the final day to accept payments on existing assessments and November 30th the final day for new assessments. If payments are not received, the assessment amounts are transferred to the county to be added to the property owner’s tax statement.
Currently most LOGIS Special Assessment members have verified their data and are in balance, reports have been run and assessment amounts have been sent to the county.
The final step is to perform a “Rollover” in the PDS system to add the detail records for the amount assessed on the property tax statement. Once complete, a simple change to the P&I Year field and the whole process starts over for the next year.
November 7, 2012, LOGIS staff rolled out the latest version of the Property Data System (PDS) software. One of the significant changes in this version was the Commercial / Industrial / Apartments (CIA) Submission enhancement. The CIA Submission creates an excel spreadsheet with all the data elements which are required to be submitted to Hennepin County. With this in place all Assessing members will be able to automatically submit the data in a standardized format.