April 5, 2019 was a sad day at LOGIS as long time employee Ray Jozwiak retired. Ray held various positions at LOGIS since 1988 and was the Manager of Application Support and Technology. The applications under his umbrella were Utility Billing, Special Assessments, Property Data, eProperty, PIMS and ePermits to name a few. Several of these application are in-house written. Everyone at LOGIS will miss his knowledge, quick wit, sense of humor and friendship.
LOGIS would like to welcome the City of Blaine to the Special Assessments application. The City of Blaine was in need of new software to handle their tracking and reporting of their Special Assessments. They decided the LOGIS PDS/SA software has everything they need including online real-time assessment search.
Conversion of data is well underway, and they expect to be live in the second quarter 2019.
LOGIS would like to welcome the City of Richfield to the Special Assessments application. Richfield has been a LOGIS member for many years utilizing several applications. This year they decided they would like to start utilizing the Special Assessments application. Conversion of data is nearly complete and they expect to be live before the end of the first quarter 2019.
LOGIS would like to welcome the City of Moorhead. Moorhead was in need of a new system to track their Special Assessments and decided the LOGIS Property Data / Special Assessment system was their best option. Currently the data conversion is nearly complete. The next step is data validation and data reporting. Expected go live date will be very soon.
On April 11, 2018 a new version of eProperty was implemented. This version contains many requested enhancements. One of these enhancements was the ability to display the original assessment amount instead of the total assessment amount (original amount minus any payments) or both amounts. Programming was implemented which now allows for both amounts to be displayed or just one of the amounts. The column headings for these amounts can also be customized to accurately display what is in each column.
A little known menu option “Mass Admin Fee” is currently used by one member. Mass Admin Fee will apply a onetime percentage amount to the current assessment. Coming soon will be the ability to apply a flat fee. This is different than the Admin Fee on the Special Assessment Master Information screen. The Admin Fee on the Special Assessment Master information screen has historically been unused and was informational only. Recent programming changes for one member now uses this field for an annual fee applied to the assessment.
Contact LOGIS support to discuss the use of either of these options.
Many assessment and special assessments users often use the import function to quickly load a list of parcels or load a master special assessment from a spreadsheet. However, the latest release of Windows security patches disabled this important feature. Users started getting an “Unexpected error from external database driver (1)” error.
A remedy was quickly found. Installation of the Access Database Driver (ACE) will resolve the issue. The ACE driver and installation documentation has been copied to the members file server for ease of access. LOGIS staff is working with the members IT staff to install this driver as the users are affected.
A new PDS release (2017.10.09.0) was rolled out to the LOGIS members on October 10, 2017. Included in this release was the much requested, “P&I report by PID”. This report will list the details of the assessment master (term, interest rate, and 1st year payable). The highly requested part is the amortization schedule for all parcels in the assessment master will now be listed, each one on their own page. This report can be customized for each member.
The Annual Special Assessments (SA) User Group meeting was held on Wednesday, August 16, 2017. This is a great opportunity for the SA users to come together to discuss changes they need to see in the system, changes made the past year and best practices.
One of the main topics this year was how to handle special assessments on tax forfeit properties. It was evident there is no clear-cut way to handle them as many of the members handle them in different ways. The main concern is to ensure the unpaid assessments show up on assessment searches and are collected once the property sells. Although there was no definitive process defined, members came away with some great ideas.
Occasionally there is a need to remove an assessment detail record from a Special Assessment Master (SA Master) and add it to another SA Master. This would normally require the detail record to be deleted from the SA Master and created in a new SA Master. Recent enhancements to the transfer screen allow a new SA Master to be created automatically with the click of the mouse. A copy button was added which will create a new SA Master with most of the information from the original SA Master. Once the new SA Master is created, one or more detail records can be selected to be moved to the new SA Master.