The “Primary Person” for a household in RecTrac is considered to be the account holder. Usually, you would want this person to be an adult. There is a method for enforcing this in both RecTrac and WebTrac. This method involves a custom screen design.
Go to Management > System Management > Screen Management > Management Screen Management and create a custom screen for Household Update. (If one already exists, simply open the existing one.)
On the Birthday Field for the Primary Person, set the MaxDate field to: “DaysFromToday|-6575”. This will ensure the Primary Person has to be at least 18 years of age. To use an age other than 18, simply adjust the |-<x> value appropriately by multiplying 365 by the minimum age desired. |-7665, for example, would be a minimum age of 21.
(Optional) You can make the field “Required” by selecting the FieldRequired option from the Advanced Field Parameters screen.
Save your changes. Be sure to apply your custom screen. Refer to the Topic Doc linked below.
You can do this for WebTrac also. Go to Management > Systems Management > WebTrac Mangement > WebTrac Management Screen Management and repeat the steps above. At this time WebTrac does not prevent the user from accessing “newer” dates on the calendar, but when validating the value it will give them a message that the birthday has to be prior to <x> date.
GIS and Public Safety have a very strong and close-knit tie to the agencies which LOGIS supports. In order to better support our Public Safety agencies, our current Public Safety GIS Technician and recently-hired Public Safety GIS Technician addition (which was approved in the 2019 budget) are reporting directly to the LOGIS GIS Coordinator, Ben Verbick. This creates a deeper knowledge base and the ability to utilize strong GIS resources already available at LOGIS.
April 23, 2019 LOGIS staff rolled out new versions of the Property Data / Special Assessments and eProperty software. Several user requested enhancements were included in these releases. One of the enhancements in eProperty was support for Invoice Cloud as a payment engine. Our next release is scheduled for July 23, 2019. Development and support staff are busy programming and testing the new enhancements in preparation of this release.
For everyday users of the RMS system, an ad hoc Reporting module is provided in the FBR system. This module allows users to visualize data in three well-known styles. The report styles available are: Reports List, Statistical Counts, or Counts Over time. Most modules in the system are supported, and for those modules, you can filter and/or display any field in the entire system, even custom fields created by your agency. Basic parameters are provided for most modules, as they are generally consistent throughout all report types. This tool can be used to take advantage of the powerful query builder to simply generate the SQL query, and then take that query out to a 3rd party reporting tool. This is useful if the reporting module itself does not allow for the exact presentation/layout that is needed. LOGIS support staff will be working with agencies to deploy this new module to the agencies within our consortium in the near future.
The City of Le Sueur is getting ready to introduce ePermits as part of their business process. The city is excited to introduce this new functionality for contractors and homeowners within the next few weeks.
Currently, there are 21 cities utilizing the ePermits module. With so many cities offering this option, contractors are accustomed to applying for permits online utilizing this familiar interface.
The ePermits website has evolved over the years to include many features. It allows the public to obtain permit information 24 hours a day. This includes: permit details, inspection results, final dates, scheduled inspections, schedule new inspections and pay for approved permits. There is also a feature to estimate permit fees, ability to incorporate online plan review services and an upcoming option to accept eCheck payments. ePermits greatly increases the efficiency of the permitting process for applicants and city staff.
April 23, 2019 LOGIS released a new version of PDS and updated the eProperty websites with a new version. Many much anticipated enhancements and security features were included in these releases. In eProperty many customizable fields were added. Among the numerous enhancements in PDS was the added fields for reporting property data information to Hennepin County.
RecTrac has the ability to make “mass changes” to text capitalization for household, family member, and address data in the RecTrac database. This is called data “beautification” in RecTrac. The changes you can make are:
All lowercase letters
All uppercase letters
First letter of text uppercase
First letter of text uppercase and rest of text lowercase
First letter of each word uppercase
First letter of each word uppercase and rest of text lowercase
First letter of each sentence uppercase
First letter of each sentence uppercase and rest of text lowercase
You can choose from a list which fields will be affected.
To access this feature, go to Management > System Management > Miscellaneous Management > Beautify Fields. If that menu item does not appear for you, your menu will have to be changed by LOGIS RecTrac support. (Contact firstname.lastname@example.org.) On-line help for the screen will provide more information about how to use it.
At the end of 2018, an audit on all LOGIS CIS user’s login activity was completed. We have discovered that some users are not logging off at the end of each business day. An email with instructions on how to properly log off had been sent to all users.
Current monitoring has revealed that not all users are logging out on a daily basis. It is important to log out each day to release the license and to open it up to another user. Each city is only permitted to use up to 5 licenses at any given time.
Not logging out has caused some issues when LOGIS needs to perform our monthly maintenance and applying builds.
Due to the number of users not logging out on a daily basis, LOGIS will be monitoring user log in sessions weekly. Anyone with a session running longer than one day will be closed out by LOGIS. To ensure this does not happen to you, please log off at the end of your shift.
We are currently working on updating our email distribution lists to make sure anyone with a valid CIS Infinity account will be notified when to log off for updates and maintenance.
In March, five LOGIS Public Safety Staff, along with 25 participants from our member agencies had the opportunity to attend the newly formed CentralSquare’s first vendor conference in San Antonio. This four-day conference was packed with classes that discussed current product functionality as well as gave previews of new features that are on the horizon. Time at the conference is always valuable because it provides the opportunity for face-to-face interactions between users and product management!
Some of the exciting enhancements that are coming:
New Mobile User Interface Design
Mapping within CAD Browser
CAD User Interface Design upgrades – starting with the Emergency Call Taking screen
Additional functionality with the new Routing Server
If your agency is interested in attending future CentralSquare conferences, please contact LOGIS Public Safety staff for additional information. Next year’s conference has been scheduled for March 17th-20th, 2020.
RecTrac 3.1 relies heavily on datagrids. Datagrid columns often have configurable search fields, where you can enter text to search on and indicate how RecTrac should run the search:
“Begins With” is often the default search, but “Contains” is a much more powerful search, as it will locate the search text no matter where it is in the field. It is easy to default the search to the “Contains” type:
Begin by navigating to Management > System Management > Screen Management > Management Screen Management.
Click the “Update Default Widgets?” button at the bottom of the screen.
On the Management Screen Update screen, select the “DefaultWidget_CharacterFillin” field.
On the left side, click the pencil next to “FilterOptionDefault,” and change the option to “Contains.”
Click the check to switch it back to a pencil, then click “Done” to save.
The next time you run a search from a datagrid column, it should default to “Contains.”
If you have any questions about how to set up this feature, please contact email@example.com.